---
title: "State Requirements for Employee Records Retention"
description: "Ever wonder how long you need to hold on to employee records? Below is a list of how long each state requires you to hold on to your employee records. Don't forget to properly dispose of the records w..."
url: https://www.dashrconsulting.com/employee-records-retention/
date: 2012-02-15
modified: 2012-08-05
author: "Dr. Di Ann Sanchez"
image: https://www.dashrconsulting.com/wp-content/uploads/2012/02/Security_Shredded_Paper.jpg
categories: ["HR Compliance"]
type: post
lang: en
---

# State Requirements for Employee Records Retention

Ever wonder how long you need to hold on to employee records?

Below is a list of how long each state requires you to hold on to your employee records. Don’t forget to properly dispose of the records when the time is right for security issues and to protect your employees against identity theft.

NOTE: Indiana, Mississippi, Montana, Tennessee, and Vermont specify a retention period “sufficient to administer employment law.

## **Employee Records Retention by State:**

| 1 Year | Louisiana, Utah |
| --- | --- |
| 2 Years | California, Colorado, Idaho, Massachusetts, Nevada, Oregon, West Virginia, Wyoming |
| 3 Years | Alaska, Arkansas, Connecticut, Delaware, D.C., Illinois, Iowa, Kansas, Maine, Maryland, Michigan, Minnesota, Missouri, New Mexico, New York, North Carolina, Ohio, Rhode Island, South Carolina, Texas, Washington State, Wisconsin |
| 4 Years | Arizona, Georgia, Nebraska, New Hampshire, North Dakota, Oklahoma, Pennsylvania, South Dakota, Virginia |
| 5 Years | Alabama, Florida |
| 6 Years | Hawaii, Kentucky, New Jersey |

References: HR Daily Advisor Notice 11/22/2011